When it comes to group travel, it’s not usually BYO group. But sometimes a bunch of friends or a hockey team (or a whole office) wants to throw routine to the wind and set off into the wide blue yonder. Brilliant. Most of our itineraries are available as private group departures. Basically this means you get the usual Intrepid perks (local leaders, central accommodation, lots of grassroots adventure) but you tell us when and where. No strangers, no stragglers, just you and your crew.
If you’ve got a birthday / anniversary / graduation / insert excuse here coming up, give our specialist team a call. Pick an itinerary, book 9 spots on a private group trip before 15 July and we’ll even give you the 10th for free. It’s time to make 9 phone calls.
Why private groups?
- Departure dates built around your schedule
- Travel with people you've hand-selected to join you
- Personalize your experience by working with our team to tailor the details
Who should consider a private group?
We require a minimum of 4 passengers to arrange a private group. However please keep in mind that the more that book, the less it is per person. There are some destinations around the world (like a safari in Africa for example), where the cost of operating a trip for just a few people may be cost-prohibitive. If your party consists of less than 8 passengers, we can only provide one of our "as is" itineraries found on the website for your prefered departure date. However, there may be a groups surcharge for these smaller parties. For parties of 8 or more, we can accept requests for custom itineraries.
In general, a group of 9+ will start to show a bit of savings (for pre-designed itineraries). For custom itineraries, it will all depend on your group’s requirements.
Our minimum age requirement for all trips is 5 years old (no exceptions) There is no maximum age as long as you are fit and healthy enough to travel.
We can price out a private trip based on one of our pre-designed itineraries found on our website. Or we can create a custom itinerary based on any of our current product range. ***If you have a special need or requirement that we currently don’t offer, like a volunteering project, we ask that you assume responsibility for making the connection and let us handle the logistical support (getting there and away, etc.).
In order to get you a quote back quickly and accurately, it is important that you provide the required information at the time of your inquiry. See the form on the right-hand side of this page to submit this information to our groups department. FYI: For accommodation description: Basix/Original/Comfort…more information here
International Flights – Our air partner Air Treks can assist with flight arrangements once we've organized your quote. Visas – US Citizens click here for visa information. Citizens of other countries, please visit your government’s official international travel website. Medical Travel Insurance – Visit our Travel Insurance partner Travel Guard for information here. PLEASE NOTE: These are only a few of the most relevant things not included for your consideration. For a complete list please see the ‘exclusions’ section of your price quote.
We can include the cost of a free of charge (FOC) spot with any quote. The cost of this space will be averaged out amongst the paying passengers. Please advise us when requesting a price quote whether you’ll need any FOC spots for your trip.
A quote for a PRE-DESIGNED ITINERARY will generally take 4-5 business days. A quote for a CUSTOM DESIGNED ITINERARY may take up to 5-10 business days or more depending on the complexity of the itinerary and the destination you’re traveling to.
There are lots of factors that go into quoting our private groups and because costs are obtained through our local offices, we cannot guarantee a quicker turnaround time. Every quote request will be sent to the proper local office (we have over 20 worldwide!) to ensure accuracy and real time pricing. We ask for patience with this process as our local teams need to wait for hotel responses, transportation pricing, and leader availability, before they can complete the quote and send it back to us. It is important to remember some parts of the world do not move as swiftly as we might expect, but the benefit for a bit of a wait will be the accuracy and thoroughness of the quote. In order to help us get you a price quote as quickly as possible, please also keep in mind that each additional revision may require a new price that has to go through one of our local offices again. For this reason, we strongly recommend finalizing your plans before requesting a price quote. We may limit the number of revisions allowed so the more accurate you can make your request the first time, the easier it will be to turn around.
The deadline to finalize your private itinerary is 90 days for custom trips and 60 days for pre-designed trips. Exceptions can be made on a case by case basis but in general, if your itinerary quote is not completed by the stated deadlines, we cannot accept your booking.
Once we have finalized your itinerary and all revisions have been completed we will need a non-refundable deposit of $250 per person if we are outside of 60 days of departure. If we are confirming your itinerary within 60 days of departure, we require the full payment. Booking conditions – Please read through Intrepid’s booking conditions. These will also apply to private group departures.
There is the potential to include additional passengers or cancel existing passengers at least 30 days before departure (based on availability). In some cases, cancellation penalties will apply if on ground arrangements have already been confirmed. PLEASE NOTE: Prices will be adjusted based on final group numbers so your price may decrease with the addition of more travelers or increase if your group numbers diminish. ***Revisions to the itinerary are also possible based on availability, but we will not accept any changes to the itinerary within 30 days of departure!
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